If you're reading this, then you already know you need a copier. Either you are shopping for something entirely new for your office or replacing the old machine. Maybe you’re even looking for an upgrade.
The search for the perfect copier for your business can seem daunting. There are a lot of questions to address.
- What are the best, more reliable brands?
- What do I really need to accommodate my day-to-day business?
- What upgrades and features should I consider, so there’s room for my copier to grow with my business?
- What should I look for in a service package?
- Who should I buy from, and does it matter as long as I find the machine I think I want?
These and more questions are probably plaguing you, but there are straightforward answers available.
When looking for a copier, the first order of business should be to find a copier company near you. Many people make the mistake of thinking they need to source something directly from the manufacturer or from a rep halfway around the country.
In some cases, this may help you find the best dollar price, but you most likely won't get the most value.
This guide is here to help you find a copier company and related copier services near you. We’ll discuss why going with a local copier company is typically the best option as well as what to look for and how to find the best copier company.
How To Choose Copier Company: Things To Consider
By now, you’ve probably done a little research by doing a few Google searches, asking a few colleagues, and maybe even looking at some price comparison websites. There are a few options you should know about before making a final decision.
Authorized Local Dealers
Seeking out a local copy machine dealer means you’ll be looking for someone who either represents a single brand or several. They’ll be familiar with the brands and equipment that are available in your price range with your specific needs in mind.
Perhaps more importantly, you’ll be working with someone who understands the local community. They’ve built their reputation by serving local businesses. Not only are they qualified to sell or lease high-quality, trusted copier brands, but they’ll most likely be able to do so for a great price and with a service package that suits your office.
Because it’s crucial for local dealers to build a positive reputation in their community, being sure to do research. Reading reviews will tell you quite a bit about their ability to deliver what you need.
Copier Manufacturers
Many people reach out to a copier manufacturer’s headquarters expecting to be able to get the best price. However, they will most likely refer you to a local showroom or sales office. These local offices will be able to offer an exceptional price along with delivery and service packages.
They’ll also often have additional information about manufacturer specials and available discount opportunities because they are directly connected to the manufacturer.
When seeking out manufacturers, it’s still wise to check with several. Even if you love a particular brand, the top brands are always in competition. They often do their best to outperform each other, offer competitive rates, and provide meaningful service contracts.
Whether you want a Canon copier, Konica Minolta copier, Sharp copier, or Toshiba copier, check each of their sites. Check with both local dealers and the local manufacturer’s office. Look at their testimonials and reviews. And if possible, take a look at the available contracts on machines you want more, so you can compare options. Let them know you are shopping to ensure you get competitive rates and the best value with added features.
Maintenance Contract
When seeking out a copier near you, you’ll have a few decisions to make while conducting your research. One of the most significant decisions you’ll have to make is how to choose the best copier maintenance contract.
With every copier purchase or lease, you will need someone who can handle the inevitable maintenance required to ensure a long life. Without an exceptional maintenance plan, you all but guarantee that your machine will need to be replaced much sooner - and this whole process will begin again.
Your local dealer or manufacturer will have great options to consider; however, there are also local copier service companies that can help. Whether you go with a local dealer or manufacturer or not, you will definitely want to go with a local maintenance provider.
Without a local service provider, you’ll have to deal with long turn-around times, parts that need to be shipped, and will end up with a different tech on every call. Dealing with different techs can be frustrating because you never get to build a relationship you can rely on.
The other end of the spectrum is local dealers who freelance. While this can be useful if they’ve been a long-time technician, it’s not always helpful. They may know the older copiers inside and out, but freelance technicians may not be as familiar with the most recent changes, newer models, and updated software.
The following are a few questions to ask when conducting your research and find the ideal service provider.
- Is there already a warranty?
- If so, what does the warranty cover, and how does that compare to the service package.
- Check on the cost of the maintenance contract.
- How long is the contract?
- Check on what the contract actually covers.
- Ask about volume limits. Sometimes there are volume limits on color versus black and white copies.
- The scanning function requires the use of more moving parts than the rest of the copier. Check on whether there are extra charges for service on scanners.
Final word: Choosing the Nearest Copier Companies
When looking into copiers near your business and copier maintenance companies, these questions are just a few answers you need to have to make an educated decision. Check out local dealers and your local manufacturer representatives to seek the best relationship and the best price.
Look into local maintenance service providers. It’s crucial that copier dealers near you can either provide an exceptional service package or that you seek out reliable and highly skilled service maintenance providers.
The professionals at All Copy Products understand that every business is unique and therefore requires a custom solution. They’ll listen to your needs, ask about your goals, match you to the perfect printer, and align you with the best service package. Get in touch now.
